Thanks for visiting the Future Business Forum website. This policy explains the what, how, and why of the information we collect when you visit our website, attend one of FutureX Innovation Ltd events or take part in one of our progammes. It also explains the specific ways we use and disclose that information. We take your privacy extremely seriously, and we never sell lists or email addresses.
Any personal data or sensitive personal data provided by you to FutureX Innovation Ltd through your use of this website will be held and processed in accordance with the data protection principles set out in the Data Protection Act 1998 for the purposes of meeting the legitimate interests of FutureX Innovation Ltd.
This policy only applies to this website (www.future-business-forum.com). Third party websites which are linked to on this website are not covered by this policy. If you have any queries concerning your personal information or any questions on our use of the information, please contact us or email firstname.lastname@example.org.
By visiting and using this website, you are agreeing to the terms of this policy.
For the purposes of the Data Protection Act 1998, the data controller is FutureX Innovation Ltd.
What information do we collect?
Forms - The information you give us in our forms (including all enquiries on the Website and application forms hosted on Typeform) may include but are not limited to your name, email address, phone number and your message to us. Depending on the purpose of the form, we may also require financial information from you. The data is also managed by the following third parties: Typeform, Stripe. You are responsible to review their privacy policies.
Events - You may be required to enter into correspondence with us by phone, email or otherwise in order to book a place at one of our events. We will require certain information about you such as contact details and billing information to process your booking. Our emails are hosted by Google Mail Service and Google Cloud Services and are subject to their terms and conditions. Event bookings go through Eventbrite and Paypal and you are responsible to review all third party policies.
Newsletters - You can register for FutureX newsletter on the Website. This is entirely optional and you may unsubscribe at any time. Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, otherwise contact the EMS provider.
Currently our EMS provider is Mailchimp. We hold the following information about you within our EMS system: Email address, I.P address, Subscription time & date, details about marketing activity (such as number of opens and clicks).
With regard to each of your visits to our site we may automatically collect the following information:
Technical information - This website keeps track of usage data, such as the source address that the page request is coming from (your IP address, domain name), date and time of the page request, the referring website (if any) and other parameters in the URL (for example search criteria). This information is stored in log files and is used for aggregated and statistical reporting but is not attributed to you as an individual.
What do we use your information for?
We use information held about you in the following ways:
- To provide you with the information and services that you request from us
- To provide you with information about other services we offer that are similar to those that you have already enquired about
- To provide you with information about goods or services we feel may interest you
- To notify you about changes to our services
- To improve our site to ensure that content is presented in the most effective manner for you and for your computer
- To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
- To keep our website safe and secure
- To make suggestions and recommendations to you and other users of our website about goods or services that may interest you or them
- To process volunteering and job applications
Who has access to your information?
Everyone at FutureX Innovation Ltd can access your data via Mailchimp, Google Drive or Tubular CRM. We will not:
- sell or rent your information to third parties; or
- share your information with third parties for marketing purposes.
What information do we share?
We may send information about you to other companies or people in the following situations:
Agents - FutureX Innovation Ltd only share very little of your information with other individuals and organisations that we employ or work with to perform functions in certain situations on our behalf. Examples of these functions include handling credit card transactions, accounting or providing careers and employment services. These agents have access to the personal information required to perform their functions, but may not use it for any other purpose. This may also in certain circumstances involve the transfer of your information abroad however we will not transfer your information outside the European Economic Area without first ensuring that an adequate level of protection is in place.
Partner organisations - FutureX Innovation Ltd sometimes work with partner organisations (F6S, Purna Yoga & Trek) to deliver specific programmes. We may share information with those partner organisations but we will let you know before you agree. Please see the specific programme’s terms to learn more.
Compliance with law - We will release personal information where we are required to by law or by the regulations and other rules (including auditing requirements) to which we are subject. We may also exchange information with other companies and organisations for the prevention and detection of crime, fraud protection and credit risk reduction.
Analytics and search engine providers that assist us in the improvement and optimisation of our website (such as Google Analytics)
Photo and Video
When you attend a FutureX Event, Programme or partner event or programme, you should be aware that images may be captured using film photography, digital photography, video or other mediums. We reserve the right to use the images captured in any brochures, booklets, videos, websites or other media and publicity material produced by us. By taking part in our events you accept that you may be photographed, filmed, or otherwise captured in image form. If you do not wish to appear in any of our publications, please email us at: email@example.com. Alternatively, speak to one member of our staff or the photographer at the event. Please note that additional terms and conditions might apply for some events and programmes and we advise you to review them before attending one of our events, programmes, partner’s events or partner’s programmes.
Storage of your information
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your information, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We do our best to protect your information. This includes following the Cyber Essentials checklist. If you have any queries concerning your personal information or any questions on our use of the information, please contact us or email firstname.lastname@example.org.
You have the right to ask us not to process your information for marketing purposes. We will usually inform you before collecting your data if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing at any time by contacting us or emailing email@example.com.
You have the right to ask for a copy of the information held by us in our records in return for which we may charge a small fee. You also have the right to require us to correct any inaccuracies in your information.
Changes to this policy
Why do you have cookies?
Cookies help FutureX Innovation Ltd (“FutureX”, “us” or “we”) to provide you with a good experience when you browse our website and also allow us to improve our website. We assume that you are happy to receive all the cookies that your browser settings allow. You can change your cookie settings at any time.
We use the following cookies:
Strictly necessary cookies - These are cookies that are required for the operation of our website.
Analytical / performance cookies - They collect anonymous information about you for assessing the performance of a website. Common uses include well-known web analytics tools such as ‘Google Analytics’. The information is solely used to improve how our website works. For example, they allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it.
Functionality cookies - These are used to recognise you when you return to our website. This enables us to personalise our content for you by allowing to automatically remember choices that you have previously made to improve your experience next time you visit a website. For example, where you select preferred settings and layout. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Targeting cookies - They are like performance cookies, in that they collect information about users’ behaviour. However, this information is used at individual user level to advertise products and services to users based on the behavioural information collected. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.
Our website carries embedded ‘share’ buttons to enable users of the site to easily share articles with their friends through a number of popular social networks. These sites may set a cookie when you are also logged in to their service. FutureX does not control the dissemination of these cookies and you should check the relevant third party website for more information about these.
Similarly, FutureX sometimes embeds photos and video content from websites such as YouTube and Vimeo. As a result, when you visit a page with content embedded from, for example, YouTube or Vimeo, you may be presented with cookies from these websites. FutureX does not control the dissemination of these cookies. Again, you should check the relevant third party website for more information about these.
I want to restrict or block cookies, what do I do?
Alternatively, you may wish to visit the About cookies website (http://www.aboutcookies.org.uk/), which contains comprehensive information about cookies and how to restrict or delete cookies on a wide variety of browsers.
Please be aware that restricting cookies may impact on the functionality of the FutureX website.
Last updated on 29 July 2019